Using Activities to plan your Lotusphere Session

This past week has been spend finalizing Lotusphere presentations which are due in today.  Chris Whisonant and I are presenting SHOW302 Getting Your Feet Wet with IBM Lotus Connections.  Our session will provide detailed steps to install and configure Lotus Connections, which we will be doing live on stage. Preparing the presentation itself was no small feat, we had the process broken down in to nineteen sections which we split up between us, and then we both checked each others work for accuracy, spelling, etc.   Each section on average went through three revisions, some went to as many as five revisions.  When it was all finally done we had to assemble it all together into one master to submit. Needless to say to do all this and not drive ourselves or each other crazy we needed the right tool to manage all this enter Lotus Connections and Activities, (actually we used Activities not just to plan our session, but to submit our abstract and get our session). Here is a screenshot of our Activity Activity Overview To give you a better idea how we used it, here is a breakdown of what was in each section Abstract – the final version of our abstract as a reference to make sure we delivered what we pitched Presentation – this section contained all of the drafts we submitted as well as the final version Presentation Sections – this is where we gather the various sections, and comments, and tracked corrections that needed to be made, without giving away all of our secrets here is a screenshot of part of this section Pres sections Random Thoughts – this was a section to gather ideas that did not necessarily fit a section of the presentation, as well as ideas we need to come back to later on for the actual delivery of the presentation e-mails – using the Activities sidebar plugin in Notes 8 we dragged and dropped all the e-mail related to our session in to the activity, so as we were working we had everything in one place, here is a screenshot from the Notes client note client Useful Information – in this section we kept Conference numbers, Links to Unyte meeting rooms, etc so when we had to work together we had all that information in one place. Of course we also used To Dos in the Activity to keep ourselves on Schedule, and in Notes 8.5 you can easily incorporate Activities To Dos into your Notes calendar If you have not yet tried Activities and you want to head over to Bleedyellow and give them a try, and of course come see our session at Lotusphere and learn how to build your own Lotus Connections environment.

8 Responses to Using Activities to plan your Lotusphere Session
  1. Mac Guidera
    December 5, 2008 | 12:07 pm

    I also used an activity for my session. It works great and has made it easy for everyone on the team to keep an eye on progress and add comments.

    Thanks for sharing.

  2. Luis Benitez
    December 5, 2008 | 5:47 pm

    What a great example of how to use social software outside of the firewall (in this case Lotus Connections) to be productive and actually get work done.

    You don’t mind if I share this use case with others, right ?Emoticon

  3. Chris Whisonant
    December 6, 2008 | 1:47 pm

    Great post Mitch – I’ve just posted a link back to this at BleedYellow: { Link }

  4. Josh A
    December 6, 2008 | 3:40 pm


    For instant great collaboration try: { Link }

    An instant live collaboration used to quickly show documents to friends and colleagues.
    It allows co-browsing on any document, user uploads a document and invites friends to view it with him live
    All the participants in the session see each others’ drawing, highlights, etc.

  5. Chris Reckling
    December 7, 2008 | 9:23 am

    Hi Mitch
    Sandra and I also used an Activity to manage our presentation creation. It’s a classic use case, I’d say, and perfect for Activities. We kept the abstract at the top, too and had a section at the very top that always had the very latest consolidated presentation, which I generally owned, incorporating Sandra’s slides and other graphics we got from Denise along the way.

    How did you manage pulling together all the different sections? Do it at the very end?

    btw – the links to your pics go to a private page.


  6. Mitch Cohen
    December 7, 2008 | 10:50 am

    @5 Chris I fixed the flickr photos, must have uploaded them that way by mistake

    As for the presentation, at the end I consolidated all of the sections together, then we managed any minor changes in the master file. This was the easiest way to manage since we have quite a large presentation.

  7. MikeTheWaiterDotCom
    December 7, 2008 | 2:31 pm

    knowledgeable post. thank you & happy holidays, mtw

  8. perry downlhall
    November 5, 2009 | 4:23 am

    Nice post and good resource in general! keep on going!